Parents can book a Parents’ Evening slot by logging in to their Edulink One account
Booking An Appointment
Parents must log in to Edulink One (either on the desktop/browser version or the app). However, if they are downloading the app for the first time, then they must use the school ID or the school postcode to access the Edulink One login screen.
Parent Edulink One accounts are provided by your school, if you do not have an account, please contact your school.
If you using an Android device, Google Chrome needs to be downloaded to your device if it doesn’t have it (older Samsung phones, for example, use their own browser).
Then, parents must log in using the username and password provided by the school. If they can’t remember their password, they can reset their password by following the instructions in the article How do I reset my password?
Your school must have Communicator configured to send parents passwords.
If parents cannot see Parents’ Evening on the main homepage, then they should select the More button to view additional features that are not in view.
Next, parents select the Parents’ Evening button to book Parents’ Evening appointments for their child.
All Parents’ Evening events for a child will appear in the Parents’ Evening window. To access the booking window, click anywhere on the event.
If more than one child attends the school and they are attending the same event, parents can select which child they are looking for by checking their name in the top slots column next to “Learner:” and book as appropriate.
Then, the parent will see a table of all the teachers/ subjects they can make bookings for (if this is a form tutor event there may only be one).
Phone View:
Next, parents click on a time slot to book the subject and teacher. They can add a comment here if there is something specific they would like to discuss with the teacher.
Booked slots appear in green. Some schools will not allow parents to book consecutive slots to give them time to move to the next appointment location— these blocked slots appear as a grey box with a red x.
The same grey box with a red x will appear on slots that have already been booked by another parent.
All booked slots are automatically saved.
Unbooking An Appointment
To unbook an appointment, parents must log in to Edulink One and locate the Parents’ Evening button.
Following this, parents click on the Parents’ Evening Event in the Parents’ Evening window. Clicking on the event brings the parent to the booking window where they booked their time slots.
To Unbook a time slot, select the Booked appointment. This also applies when using a smartphone or device.
A window will appear with the option to Unbook the appointment in red.
Slots that are still available to rebook appear in white. If a parent can no longer attend that appointment or Parents’ Evening, they can leave this subject blank or unbook all of their appointments.
Once the parent’s bookings or modifications are complete, they can Print their Parents’ Evening Appointments or they can Email them to themselves.
Print View:
A pdf version of the bookings appear. Parents can save the file or open it with their browser.
In their browser, parents have the option to print the pdf.
Email View:
Any email confirmation will be sent to the parents’ Edulink One messages. This is located at the bottom of the Edulink One homepage.
Parents can return to change their bookings up until the date the school has stopped taking bookings.
How to Attend a Video Conference
On the day of the Parents’ Evening, parents need to log in to Edulink One and click on the Parents’ Evening icon to begin. This might be located in the ‘More’ section of Edulink One, depending on the number of features your school is using.
A new window will open. They must click anywhere on the Parents’ Evening information, e.g. Year 8 Parents’ Evening.
Once you have clicked on the event, a booking window will open. At the top of the table, there is a button called Start Appointments. Click on Start Appointments which will open the video conferencing.
The child’s teacher will start the appointments at the correct time and the appointments will happen automatically— parents just need to have the video conference open.
The next appointment is shown at the top and the list of the next appointments is shown at the bottom.
Please note that parents will be cut off automatically at the end of the appointment time. This will be highlighted in the final 30 seconds by a red border.
The teacher has no control over this.
