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Scenarios for Shared Rooms and Classes in Seating Plans

Creating seating plans in Edulink One is a relatively simple process. There are some aids built in to help make seating plans more responsive for teachers.

To elaborate, seating plans in Edulink One are displayed based on scenarios. The first scenario that matches Edulink One’s coding will determine what is displayed to the user. Moreover, the teacher is the teacher assigned to this register on SIMS.net, not the end-user, e.g. cover supervisors.

Edulink One uses this logic: shared rooms and classes are configured based on the initial Room setup, the Employee assigned to the class (Teacher, LSA, SEN Co, etc…), Group (e.g. Year 10), and Group Type ( e.g. X band/ Y Band).

The order of checking for the existence of Seating Plans is:

  1. Edulink One first looks to see if there is a plan for this teacher and this
    teaching/form group
    in this room. If there is, it displays it. (If the teacher has set up their room the previous year and they are still in that room, the table layout will remain— this teacher will need to redo the layout from scratch if they plan on changing their room layout).
  2. If there isn’t, it checks to see if there is a plan for the same teaching/form
    group in this room (different teacher)
    . If there is, it will display the plan
    to include the furniture and the students which can be altered to your
  3. If it can’t find either of the above it checks to see if this teacher has a
    plan in this room with any teaching group. If they do it will display the
    table layout only (because there’s not one with this group of students).
  4. If none of these criteria is met, Edulink One checks to see if there is a table
    layout. If there is, it displays it.
  5. If there isn’t any of the above, Edulink One displays an empty room.

Shared Rooms and Classes

Edulink One will match a shared room layout for all the employees that use a room. This means that if a classroom is assigned primarily to one teacher, and they have set up the room layout, all the other teachers/ employees that use the room will have the same layout set up in their register for their class/group that use the same room. This saves time for the other employees that use the room.

If the main teacher decides to change their table layout in Seating Plans after creating an initial plan (say at the beginning of the year), any other teacher that uses that room will need to change the room layout in their own plans; any changes the main teacher makes will not impact the room layout of the other teachers after the initial creation of the seating plan layout.

Additionally, if the main teacher changes the room layout and changes only one of their plans, they will need to go in and change the seating arrangement in each of their seating plans to reflect the new room layout.

Same Room, Different Class, Different Teacher
Scenario 1

Mr Jones teaches English in E3. He has set up the room and has created a seating plan for his Year 11 English class. However, Mrs Burton teaches Year 9 PE in E3 on a Tuesday, period 2 and she needs to create a seating plan. Mr Jones’ room layout will automatically appear in Mrs Burton’s Year 9 PE seating plan, all she needs to do is drag and drop her learners into the layout provided by Mr Jones.

This is the layout Mrs Burton would see because she teaches in Mr Jones’ room, but for a different class.

Note: If Mr Jones teacher decides to change the room layout in November, and changes only his Year 7 seating plan, he will need to go in and change the seating arrangement for each of his seating plans to reflect the new room layout.

Additionally, Mrs Burton’s seating plans will remain unchanged in the old layout. She must go in and manually change her seating plans to reflect the new layout; this is not automatically done for her.

Same Room, Same Teacher, Different Class

If only one employee primarily uses the same room, Edulink One will use the room layout you create across all of your classes that use the room, meaning you will only need to configure the furniture layout for one class and the same room layout will be used for all of your other classes that are in that room.

Scenario 2

Miss Chen teaches Year 10 Triple Science in Science Lab 1. She also teaches Year 8 Science, Year 9 Science and Year 11 Biology in the same room. When Miss Chen completes her seating plan for Year 10 Triple Science, all of her other classes will have the same room layout (furniture only) that Miss Chen created for Year 10 in Science Lab 1. All Miss Chen needs to do is drag and drop the learners from her other classes into the room layout she created.

Miss Chen will see this layout for all of her classes once she has created the seating plan for her Year 10 Triple Science.

Note: After the initial creation of the room layout, if Miss Chen changes her room layout at any point, she will also need to change all of her seating plans to reflect it, even if she changes one, she still will need to change all of the others, unless she gets a new class.

Shared Room and Shared Class (Same Room, Same Class, Different Teacher)

If two or more employees share a class AND a room, Edulink One will use the main teacher’s seating plan to populate the seating plan of the other teacher or employee(s) that share the group, meaning all learners will remain in the same seating arrangement as the primary teacher. Furthermore, the other teacher can still customise the seating plan based on their preferences, or they can choose to keep the same layout as the teacher who created the initial seating plan for that class.

Scenario 3

Mr Sharif and Mrs Abioye share a Year 9 Maths group, 9xMa2. Mr Sharif has the class 3 times a fortnight in Mrs Abioye’s classroom, M9 and Mrs Abioye has them for 4 times a fortnight in her room. Mrs Abioye creates a seating plan for 9xMa2 in M9. When Mr Sharif clicks on the Register for 9xMa2, and then Seating Plans, he sees the room layout for M9 and the learners for 9xMa2 already in the seating plan because Mrs Abioye has already done the seating plan. This saves Mr Sharif a lot of time.

Changing the seating plan for a group that already has a plan will not change the seating plan of the employee who created it; the changes made will be unique to that employee.

In scenario 3 above, Mrs Abioye has already created the seating plan that appears in Mr Shariff’s register for 9xMa2, but Mr Shariff does not want Tom and Sherree sitting together because they are chatting too much. Mr Shariff moves them on the seating plan in his register; however, this does not change Mrs Abioye’s seating plan as she is the original creator.

Mr Shariff must press Save in Seating Plans to save his unique changes.

Mrs Abioye is presented with a blank seating plan. She organises the seating and puts the learners in their seats.
This is Mrs Abioye’s finished seating plan.
Mr Shariff, who teaches the same class in the same room, sees the plan is already done when goes to create a seating plan for 9xMa2. The room layout is done and all of the students are seated. He can choose to move the students around and it will not impact Mrs Abioye’s plan.

Note: If Mrs Abioye changes her room layout at any point during the year after the first time at the beginning of the year, she will need to change all her seating plans to reflect her new room layout. This is not done automatically unless she gains a completely new class.

This will not impact Mr Shariff’s room layout either, he will need to change all of his seating plans to reflect the new room layout on his own.

MIS Compatibility

MIS Compatibility
Updated on 16 March 2023

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