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  4. How Do I Create Seating Plans in Registers?
  1. Home
  2. Registers and Seating Plans
  3. How Do I Create Seating Plans in Registers?

How Do I Create Seating Plans in Registers?

Create seating plans to respond to the needs of your classrooms in the Registers function of Edulink One.

An Introduction to Seating Plans

To determine what seating plan to create, Edulink One selects the first scenario that matches and will use that scenario to determine what is displayed to the teacher or member of staff; for instance, if someone has already created a seating plan for that room. Moreover, the teacher is the teacher assigned to the register on SIMS.net, not the end-user, e.g. cover supervisors.

The order of checking for the existence of Seating Plans is:

  1. Edulink One first looks to see if there is a plan for this teacher and this
    teaching group
    in this room. If there is, it displays it.
  2. If there isn’t, it checks to see if there is a plan for the same teaching
    group in this room (different teacher)
    . If there is, it will display the plan
    to include the furniture and the students which can be altered to your
  3. If it can’t find either of the above it checks to see if any teacher has a
    plan in this room with any teaching group. If they do it will display the
    table layout only (because there’s not one with this group of students).
  4. If none of this criteria is met, Edulink One checks to see if there is a table
    layout. If there is, it displays it.
  5. If there isn’t any of the above, Edulink One displays an empty room.

Getting Started

The first thing to do at the beginning of the school year is to create a table layout in Seating Plans as the first table layout created for your room is saved for anyone using it. It’s a good plan to do this as the layout will remain for anyone in the room, just be aware that the seating plan you create for a room can impact other teachers.

Furthermore, if there are teachers that teach the same class in the same room, it’s worth saving the entire seating plan with the students added so they benefit from the students being seated. They would be able to amend it and not affect the original plan, as any amendments you make to your seating plan after a ‘save’ will not be reflected anywhere else except for the same class/room.

Log in to Edulink One using the app or website, and locate the Registers icon on the homepage.

Registers Icon
Registers Icon

In the register, select the class you would like to create a seating plan for and click on it.

Click on Class

Once the register window opens, select the Seating Plan tab in the top left corner of the pane.

Seating Plan tab

Adding Furniture

Firstly, begin with Room. Enter the dimensions of your room (meters), if you don’t know the dimensions, you may be able to ask your site team or you can estimate the measurements.

Next, drag and drop the board into the white box to the right, positioning it to where it is located in the room. Then, drag and drop the table type you would like to use into the box, mirroring the layout of the room you have set up.

Room Setup for Seating Plan

If you need to turn the desks, e.g. to create group layouts or E/L shapes, use the rotate icon in the middle of each table. Click on the rotate icon to rotate the table into the correct position.

Rotate Table

It is important to note, any changes you make to a room layout after setting it up at the beginning of the year mean you will have to change each seating plan individually. Edulink One only ‘copies’ the original seating plan for your room the first time you create it; otherwise, you need to change each seating plan every time you make a change to furniture layout— this is the same for any other employee that uses that room.

Adding Learners

Add learners to your room once the furniture layout is complete. Click on the Students tab to add your learners to your room.

If you would like to see additional information about your learners, such as SEN data, select the Additional Data box at the top of the seating plan screen.

Adding Students

Additionally, a feature of the student list is the latest grade (TAG, SAG or similar). You can search grades based on the latest data entry, autumn data or spring data. Use the up and down arrows to change the order of the list from low to high.

The data in the seating plan is customisable in the Seating Plans tab in the Administration Settings. However, this is limited to three sets of data due to user interface restrictions.

Term Grades and Additional Data

Following this, drag and drop the learners into the seating arrangement. Data regarding learners’ grades and additional data (SEN, PP, G&T, etc…) will appear in the seating plan.

Add Students

Click Save when you have completed your seating plan or to save the seating plan to return to it later.

Viewing, Printing and Downloading Seating Plans

To view your seating plan and to print it, click on the View Button.

View button
View Button

Show Additional Data: Tick the Show Additional Data box to show the data on the printable/downloadable version of the seating plan.

Show Additional Data

Key: The key explains the meaning of the colour coded data circles, for instance, Pupil Premium (PP) students appear in purple.


Hide Photo: Select Hide Photo if you do not want the photo of the student to be visible on a printed or downloaded version of the seating plan. Additionally, hiding a photo will make the learner’s full name visible.

Hide photo
Hide Photo: Full Names

Consider whether this data would be a breach of GDPR if planning to use it in an unsecured location.

View Button

Lastly, click the Print/Download button to print or download a file of the seating plan.

Downloading Seating Plans

Print/Download Button

To begin with, choose to open the file by selecting Open With or save the file by selecting Save File. Depending on what application you choose to open your seating plan with, you can save or print the file in that application (e.g. Photos).

If you save your file, it will be available in Downloads.

To return to the main register, click the X in the top right-hand corner. Check to see if your seating plan has been saved by entering the Seating Plans tab. Your seating plan will be located in the white box and will be configured to the specifications you entered.

For more on seating plans for shared rooms and classes, read our article giving scenarios based on the rules in the introduction.

Updated on 24 September 2021

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