How Do I Create Seating Plans in Registers?

Create seating plans to respond to the needs of your classrooms in the Registers function of Edulink One.

If you are a manager and would like to view another member of staff’s seating plans, select ‘Change Teacher’ on your register, click on the teacher and then view their seating arrangement as you would in your own register.

Change Teacher Button

An Introduction to Seating Plans

To determine what seating plan to create, Edulink One selects the first scenario that matches and will use that scenario to determine what is displayed to the teacher or member of staff; for instance, if someone has already created a seating plan for that room. Moreover, the teacher is the teacher assigned to this register on, not the end-user, e.g. cover supervisors.

The order of checking for the existence of Seating Plans is:

  1. Edulink One first looks to see if there is a plan for this teacher and this
    teaching group
    in this room. If there is, it displays it.
  2. If there isn’t, it checks to see if there is a plan for the same teaching
    group in this room (different teacher)
    . If there is, it will display the plan
    to include the furniture and the students which can be altered to your
  3. If it can’t find either of the above it checks to see if this teacher has a
    plan in this room with any teaching group. If they do it will display the
    table layout only (because there’s not one with this group of students).
  4. If none of the criteria is met, Edulink One checks to see if there is a table
    layout. If there is, it displays it.
  5. If there isn’t any of the above, Edulink One displays an empty room.

Getting Started

The first thing to do at the beginning of the school year is to create a table layout in Seating Plans as the first table layout created for your room is saved for anyone using it. It’s a good plan to do this as the layout will remain for anyone in the room, just be aware that the seating plan you create for a room can impact other teachers.

Furthermore, if there are teachers who teach the same class in the same room, it’s worth saving the entire seating plan with the students added so they benefit from the students being seated. They would be able to amend it and not affect the original plan, as any amendments you make to your seating plan after a ‘save’ will not be reflected anywhere else except for the same class/room.

Log in to Edulink One using the app or website, and locate the Registers icon on the homepage.

Registers Icon
Registers Icon

In the register, select the class you would like to create a seating plan for and click on it.

Click on Class

Once the register window opens, select the Seating Plan tab in the top left corner of the pane.

Seating Plan tab

Adding Furniture

Firstly, begin with Room. Enter the dimensions of your room (meters), if you don’t know the dimensions, you may be able to ask your site team or you can estimate the measurements.

Next, drag and drop the board into the white box to the right, positioning it to where it is in the room. Then, drag and drop the table type you would like to use into the box, mirroring the layout of the room you have set up.

Room set up for seating plans
Room set up for seating plans

If you need to turn the desks, e.g. to create group layouts or E/L shapes, use the rotate icon in the middle of each table. Click on the rotate icon to rotate the table into the correct position.

Rotate Table

Any changes you make to a room layout after setting it up at the beginning of the year mean you will have to change each seating plan individually. Edulink One only ‘copies’ the original seating plan for your room the first time you create it; otherwise, you need to change each seating plan every time you make a change to the furniture layout— this is the same for any other employee who uses that room.

Adding Learners

Add learners to your room once the furniture layout is complete. Click on the Students tab to add your learners to your room.

If you would like to see additional information about your learners, such as SEN data, select Additional Data from the dropdown menu at the top of the seating plan screen. You can select from Assessment Areas, Behaviour and Achievement and Tags.

Show additional data
Show Additional Data

Assessment Areas are part of Additional Data and are customisable in the Seating Plans tab in the Administration Settings. However, it is limited to three sets of data due to user interface restrictions. Schools select the three areas they wish to display and the grades (or other data) will be displayed in the seating plan.

Currently works with SIMS MIS only.

Seating Plans Assessment Areas: Additional Data
Assessment Areas: Additional Data

The Behaviour and Achievement option allows you to view behaviour and achievement points for pupils in your seating plan.

Behaviour and achievement points: Additional Data
Behaviour and Achievement Points

The Tags option allows you to view data regarding learners’ status, such as SEND, PP, G&T and EAL.

Tags for Seating Plans

There is an information icon next to the dropdown menu for Tags. If you hover over the tag, then you will see a key with information regarding the different tag meanings.

Tags information icon
Tags key

Once you have selected the data, drag and drop the learners into the seating arrangement.

Click Save when you have completed your seating plan or to save the seating plan to return to it later.

Viewing, Printing and Downloading Seating Plans

To view your seating plan and to print it, click on the View Button.

View button
View Button

Show Additional Data: Select the data you would like to view from the Show Additional Data dropdown menu. This will show the data on the printable/downloadable version of the seating plan.

Show additional data menu: seating plans

Key: The key explains the meaning of the data sets. The Assessment Area key outlines the data entry areas for the learners, the Behaviour and Attainment key outlines the behaviour and achievement points for each learner, and the Tags key holds the meaning of colour-coded data circles, for instance, Pupil Premium (PP) students appear in purple.

Assessment Areas key
Assessment Areas Key Example
Behaviour and Achievement key
Behaviour and Achievement Key
Tags Key
Tags Key

Hide Photo: Select Hide Photo if you do not want the photo of the student to be visible on a printed or downloaded version of the seating plan. Additionally, hiding a photo will make the learner’s full name visible.

Hide photo
Hide Photo: Full Names

Consider whether this data would be a breach of GDPR if planning to use it in an unsecured location.

Lastly, click the Print/Download button to print or download a file of the seating plan.

Print download button

Downloading Seating Plans

Print/Download Button

To begin with, choose to open the file by selecting Open With or save the file by selecting Save File. Depending on what application you choose to open your seating plan with, you can save or print the file in that application (e.g. Photos).

If you save your file, it will be available in Downloads.

To return to the main register, click the X in the top right-hand corner. Enter the Seating Plans tab to see if your seating plan has been saved. Your seating plan will be located in the white box and will be configured to the specifications you entered.

For more on seating plans for shared rooms and classes, read our article giving scenarios based on the rules in the introduction.

‘Creating Seating Plans’ Video

MIS Compatibility

MIS Compatibility
Updated on 15 February 2024

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