{"id":5381,"date":"2021-08-05T15:57:01","date_gmt":"2021-08-05T14:57:01","guid":{"rendered":"https:\/\/support.overnetdata.com\/?post_type=ht_kb&p=5381"},"modified":"2024-04-10T15:32:07","modified_gmt":"2024-04-10T14:32:07","slug":"how-do-i-view-analytics-reports","status":"publish","type":"ht_kb","link":"https:\/\/support.overnetdata.com\/knowledge-base\/how-do-i-view-analytics-reports\/","title":{"rendered":"How Do I View Analytics Reports?"},"content":{"rendered":"\n

Analytics in the user interface always appears for employees only, but this depends on the configuration of your Analytics tab<\/a>. <\/p>\n\n\n\n

Many schools limit access to analytics to certain fixed groups of users, e.g. SLT. This is due to the sensitive nature of some of the analytics, which is useful for SLT, but not necessary for every employee. <\/p>\n\n\n\n

To view analytics reports, log in to Edulink One and click the Analytics <\/strong>icon. This will be located in the More <\/strong>icon on the main homepage.<\/p>\n\n\n\n

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\"More
More Icon<\/figcaption><\/figure><\/div>\n\n
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\"Analytics
Analytics Icon<\/figcaption><\/figure><\/div>\n\n\n
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Within the Analytics <\/strong>function, you can choose from different types of reports to gather data. You can also set the From <\/strong>date using the calendar and the To<\/strong> date using the calendar. <\/p>\n\n\n\n

You can scroll to view the data from various year groups, for example. <\/p>\n\n\n\n

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\"Analytics
Analytics Reports<\/figcaption><\/figure>\n\n\n\n
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You can select seven report types from the dropdown menu: Homework Overview, Document Access Report, Employee Callout Overview, Club Attendance Overview, Achievement Overview Report<\/a>, Behaviour Overview Report<\/a> and Attendance Statutory Report<\/a>.<\/p>\n\n\n\n

\"Analytics<\/figure>\n\n\n\n
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This article will cover the first four reports. Click on the links above if you would like to see more information on the last three.<\/p>\n\n\n\n

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Homework Overview<\/h2>\n\n\n\n

Homework analytics are broken down by year group and subject. Each Year has a specific graph with subjects along the X-axis. The homework count appears along the Y-axis, as in the table below. <\/p>\n\n\n\n

It is a bar chart so the subjects that assign the most homework will appear as having a larger bar than those that assign little homework.<\/p>\n\n\n\n

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\"Example<\/figure>\n\n\n\n

If you click on a subject bar, you can see a breakdown of the homework by teacher in each subject. Teachers that have assigned the most work appear with a longer bar. If desired, you can click on the bar to view the name of the homework set, the due date and other details, if included. <\/p>\n\n\n\n

\"Homework<\/figure>\n\n\n\n

You can export the homework data by clicking the ‘Export Data’ button at the top of the window.<\/p>\n\n\n\n

\"Export<\/figure>\n\n\n\n

A zip file containing information on Employees<\/strong>, the Homework <\/strong>set to the learners, the Learners<\/strong>, Subjects <\/strong>and Teaching Groups<\/strong> will appear. <\/p>\n\n\n\n

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You can manipulate the data within the folder to create an analysis or graph.<\/p>\n\n\n\n

\"Homework
Homework Learner Export<\/figcaption><\/figure>\n\n\n\n
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Document Access Report<\/h2>\n\n\n\n

You can view data on document access for learners, parents and employees through Document Access Report<\/strong>. <\/p>\n\n\n\n

Select students to view on the Document Access Report<\/strong> by clicking the +<\/strong> button.<\/p>\n\n\n\n

This section of analytics is heavily linked to Document Messaging<\/a>. You need to know the exact document type and then you need to filter by document name. <\/p>\n\n\n\n

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\"Document
Document Access Report<\/figcaption><\/figure><\/div>\n\n\n
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Select the <\/strong>learner(s) you want to include in the report by clicking on their images. You can filter by Year <\/strong>and tick Select All<\/strong> learners if you want to see document access for each child in a year group. Use the filters to help you narrow down the learners.<\/p>\n\n\n\n

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\"Select
Select Learners <\/figcaption><\/figure><\/div>\n\n\n
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Document Type<\/strong>: Select the document type from the dropdown menu, e.g. General. It is important to realise that the document type must be exact for this to work. <\/p>\n\n\n\n

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Document Type<\/figcaption><\/figure><\/div>\n\n\n
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Document Name<\/strong>: Like Document Messaging<\/a>, Document Access Reports requires a certain amount of precision to access the data you need. You must filter your report further by including the exact document name you are looking for. <\/p>\n\n\n\n

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\"Document<\/figure>\n\n\n\n
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Accessed<\/strong>: Lastly, filter the users you would like to see have accessed the document. For learner documents, this would likely be learners and parents. If an employee must access a learner document, then include them as well. If any group is not required, select N\/A. <\/p>\n\n\n\n

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\"Accessed\"<\/figure>\n\n\n\n
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When finished, click the Update<\/strong> button. A table will appear in the window adjacent to the Report filters. <\/p>\n\n\n\n

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Update Button<\/figcaption><\/figure><\/div>\n\n\n
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The table will illustrate the figures for document access among specific user groups. The data is for each Learner<\/strong>, Document<\/strong>, and Date<\/strong> then shows the user groups that have accessed the document, Employee<\/strong>, Learner<\/strong> and Parent<\/strong>. Lastly, a log appears if you click on the magnifying glass. The dates and times the user(s) accessed the document will be generated. <\/p>\n\n\n\n

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\"Document
Document Access Report Data<\/figcaption><\/figure><\/div>\n\n\n
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Employee Callout Overview<\/h2>\n\n\n\n

To view employee callout data, use the analytics filter to select the Employee Callout Overview<\/strong>. Then, select the relevant ‘To’ <\/strong>date(s) for your data within the calendar. <\/p>\n\n\n\n

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\"Employee
Employee Callout Overview<\/figcaption><\/figure><\/div>\n\n\n
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Adjacent to the analytics report type, a graph outlines the statistics for Employee Callouts in the period stated in the calendar. Along the X-axis, dates for callouts are visible, and along the Y-axis the number of callouts\/responses are visible. The bar indicates the number of callouts for a particular date. <\/p>\n\n\n\n

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\"Callout
Callout Overview Graph<\/figcaption><\/figure><\/div>\n\n\n
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Underneath the graph, is an overview of the Top Requesters<\/strong> of callouts (employees that request callouts often) and the Top Responders<\/strong> to callouts (employees that respond to callouts and the frequency of their response). <\/p>\n\n\n\n

This data has the potential to be quite sensitive. It is recommended that you limit those who have access to Employee Callout Overview in the Analytics tab<\/a>. <\/p>\n\n\n\n

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\"Top
Top Requesters and Top Responders<\/figcaption><\/figure><\/div>\n\n\n
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Club Attendance Overview<\/h2>\n\n\n\n

To view and export an overview of all the clubs at your school, select Club Attendance Overview <\/strong>from the Report<\/strong> dropdown menu. <\/p>\n\n\n\n

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Next, select your students by clicking the + button. <\/p>\n\n\n\n

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A new window will open where you can select the learners by using the fields to narrow your search. You can select one individual learner by using the search bar, or you can select a group of students. <\/p>\n\n\n\n

In the example below, Year 9 has been filtered and selected by ticking the Select All <\/strong>box. If you want to select an individual or smaller group of learners, simply click on their picture and tick the Selected<\/strong> box. <\/p>\n\n\n\n

When you have finished, click the Close <\/strong>button. <\/p>\n\n\n\n

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The learners will be updated on the main Analytics <\/strong>page, as below. <\/p>\n\n\n\n

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Then, select the From<\/strong> and To<\/strong> dates you would like to generate a report for. This will generate a full overview of club attendance from these dates. <\/p>\n\n\n\n

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After this step, click the Update <\/strong>button to view the overview. <\/p>\n\n\n\n

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Your screen will update with the information for your club overview. It details the learners and whether or not they are EAL, PP or SEN; you can scroll vertically to see all learners selected. The table also includes a breakdown of the attendance of all clubs and you can scroll horizontally to view them all. <\/p>\n\n\n\n

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To export your clubs, click on the Export <\/strong>button the top of the Analytics <\/strong>screen. <\/p>\n\n\n\n

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The file exports and downloads to your computer as a .csv file. Once it has downloaded, click on file to open the document. <\/p>\n\n\n\n

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Analytics: Part 1 Video<\/h2>\n\n\n\n
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