{"id":10976,"date":"2022-06-15T13:52:30","date_gmt":"2022-06-15T12:52:30","guid":{"rendered":"https:\/\/support.overnetdata.com\/?post_type=ht_kb&p=10976"},"modified":"2023-09-19T13:42:39","modified_gmt":"2023-09-19T12:42:39","slug":"how-do-i-prepare-edulink-one-for-the-end-of-the-academic-year","status":"publish","type":"ht_kb","link":"https:\/\/support.overnetdata.com\/knowledge-base\/how-do-i-prepare-edulink-one-for-the-end-of-the-academic-year\/","title":{"rendered":"How Do I Prepare Edulink One for the End of the Academic Year?"},"content":{"rendered":"\n

To prepare for the end of the academic year, there are several areas of Edulink One that you may wish to be aware of and their use. <\/p>\n\n\n\n

\"Prepare
Some of the functionality that is impacted by end of the year preparations<\/figcaption><\/figure>\n\n\n\n

Exam Results<\/h2>\n\n\n\n

Edulink One statically enters two embargo dates for your A-level and GCSE results. This is done automatically as a safety net to prevent results from being released to pupils early, in case the embargo date has not been set in the MIS. The embargo takes place from midnight to 8:00 am or 8:30 am, depending on the time set for release by the Joint Council for Qualifications (JCQ), on the ‘Exam Download Day’, where schools are able to download the results from the exam boards to be distributed the following morning on ‘Results Day’. The release time changes depending on the decision of the JCQ and Edulink One’s static embargo time changes to reflect their guidance. <\/p>\n\n\n\n

However, it is essential not to rely on this safety net <\/em><\/strong>and to set the embargo settings in your MIS and Edulink One prior to these dates. <\/p>\n\n\n\n

It is also important to note that when an embargo has been activated, it applies to ALL exam results in Edulink One. So for the period of the embargo, no results, including previous results, for example, if your A-level results are already released, will be viewable nor can you send the Statement of Results in Document Messaging. <\/strong><\/em><\/p>\n\n\n\n

Before proceeding, Overnet Data urges schools to carefully consider the potential implications for learners, who may not have achieved the results they have hoped for and then find this out via Edulink One (when they may not have people present to guide and support them). Bearing this in mind, contemplate how<\/em> and if <\/em>you plan to release your exam results in Edulink One. <\/p>\n\n\n\n

Exams Settings Procedure<\/h3>\n\n\n\n

To do this, log in to Edulink One and enter the administration settings. Click on the Exams<\/strong> tab to begin.<\/p>\n\n\n\n

\"Exams<\/figure>\n\n\n\n

Edulink One honours the embargo dates set in SIMS as well as having the safety net provided in the Agent. <\/p>\n\n\n\n

Ensure the ‘Use SIMS embargo dates<\/strong>‘ setting is ON. Edulink One honours the SIMS embargo or the embargo from your MIS provider.<\/p>\n\n\n\n

\"Use<\/figure>\n\n\n\n

Note that it is possible to set manual embargo dates, but we strongly advise against this unless you understand the potential ramifications of doing so. <\/p>\n\n\n\n

Additionally, Overnet Data advises schools that results are owned by the pupils. Therefore, it is advisable to ensure that only those who need access to the results, i.e. learners and teachers, are able to view these, at least temporarily. If a school desires, they may wish to open the ability to view results to parents (or other groups) later on Results Day or even the following day, to prevent parents from seeing\/informing children of their results before they can see them. However, this is up to each individual school. <\/p>\n\n\n\n

\"Show
‘Show Results to’ Setting<\/figcaption><\/figure>\n\n\n\n

Please see our article on exam settings <\/a>for further information. <\/p>\n\n\n\n

‘How Do I View Exam Information?’ Video<\/h2>\n\n\n\n
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