This article assumes you have Communicator set up. If you have not configured your school’s Communicator, you must do so before this step.
New Applicants for SIMS
You can set up Edulink One accounts for your applicants for next year’s intake.
Before importing ATF, you will find that sometimes the priority of the parents is set to 0. You must check that the priority is not set to 0 and correct it if it is.
After you have imported your ATF into the relevant application intake group and the status of the relevant applicants is “Accepted” in SIMS, Edulink One will create parental login credentials for parents with parental responsibility and NO court order, ready for you to send out.
New Applicants for Arbor
If you use Arbor as your MIS, go to Students > All Students > Applicants to start.
Select the intake season.
Next, go to Applicants and select the applicant you would like to enrol in.
Select Bulk Actions. The student must be accepted before they can be enrolled.
If the offer has been accepted, select Enrol Students.
Next, input the expected admission date for a date in the future, e.g. 1st September for a new intake. You should also input Year Group, Registration Group and House information now. Save your changes, and you will see that the applicant’s status will change to Enrolled in Arbor.
Lastly, run a full sync in Edulink One to pull in your applicant information before proceeding to the next steps.
Creating Edulink Accounts for Applicant Parents
To create accounts for new applicants’ parents, your school must set up manual login accounts for parents. Manual logins use the email address(es) housed in your MIS rather than your school’s Active Directory. However, if you already have manual parent accounts, the new applicants’ parents will be picked up automatically when they have been accepted in your MIS. To set up parent accounts using manual logins, see the following article.
Manual accounts allow your parents to reset their passwords.
Sending Out Login Details
Go to the Login tab in your administration area and click Load user accounts.
Then, type in ‘applicant’ in the Children field. A list of applicants’ parents will appear.
Moreover, you can also type ‘Never’ in the Last Login field to generate a list of applicants who have never logged in. This could be useful when you have applicants who have logged in and those who have not done so. This way, you could resend login details to those who haven’t logged in.
To send out login details, email all users using the envelope icon at the bottom of the Load User Accounts table. This will send login details to all applicants (or those who have never logged in before, if you are resending login details).
If you do not have Communicator set up, you can export the filtered list to enable you to mail merge the login details.
Use the export button at the bottom of the Load User Accounts table 
Furthermore, you can search for parents that do not have email addresses, using the variable !@ in the Email column and typing parents in the User Type column. You can only search for parents with email addresses using the variable @ in the Email column.
You can scroll to the bottom of the table and click the Column Visibility button to bring up additional columns that you might need. In this instance, you would likely need the Address column or the Telephone column if an applicant parent did not submit an email.
Some schools export their no-email list, call the parents and then add their details to their MIS. After a full cache, the parents will be added.
If a learner withdraws their application and their status in the MIS has been changed from ‘Accepted’ to ‘Withdrawn’, after a cache has been completed, the parents will no longer have access to your school’s Edulink One.
MIS Compatibility
The process of creating accounts for parents differs between each MIS. Parent accounts are created after they have been ‘accepted’ in SIMS, but this differs in other MISs.
