Resource Managers can manage resource bookings within the Resource Booking icon. If your school has not set up Resource Booking, your administrator must configure the Resource Tab.
Note that changes made to your timetable mid-year impact future bookings. Contact Overnet Data if you need to apply a new timetable.
First, log in to the Edulink One app or website and locate the Resource Booking icon. Depending on your level of access, this might be located under the More icon.
Managers can delete bookings made by other employees.
Edulink One automatically pulls through the timetable from your MIS to populate the booking table. This is now based on a hybrid model of periods and times, and can be booked for any time of day throughout the week.
Timetabled lessons in a room will always take priority on the booking table.
Booking a Room
To book a room, click on the slot you would like to reserve. The slots will default to periods, but the timings can be modified using the calendar option, e.g. if you would like to book half a period. Timing slots outside of periods are divided into ten-minute increments, with a minimum reservation time of 15 minutes. Periods are displayed above the hours, and you can select a different day by clicking on the date at the top of the table.
Dates can only be booked in the future if Past Bookings have been disabled.
You can use filters to help identify rooms or categories you would like to book. To view the resource name and resource category filters, click ‘Show More Filters’.
This can be done by typing the resource name or selecting a category.
Select ‘Clear Filters’ to return to void inputs.
Booking
To book a room or resource, scroll up or down in the Resource Booking window or use the filters to locate the resource.
The bookings available are divided into 10-minute slots. Periods that do not have an employee timetabled in the room will appear blank and are available. However, rooms with a timetabled lesson appear in the slots for that period.
To expand the information, select a cell to view more. 
Click on a time slot to book a room and drag your cursor or finger horizontally to reserve it. Also, you can click the calendar button to input timings. You must click the calendar button to complete your reservation.
To book a period, click on it, and a new window will open.
You can adjust your times and provide further information regarding your booking within this window. To repeat a booking, select a repeat option from the dropdown menu. You can repeat a booking on a weekly or bi-weekly basis (e.g. every week A only).
Additionally, managers can book on behalf of other staff members by selecting an employee from the Teacher dropdown list.
Click Reserve to complete your booking.
Deleting a Booking
Managers can delete the bookings of others.
To delete a booking, click the bin icon on the booking.
Then click ‘Yes’ to confirm the deletion.
Moving a Lesson
Resource booking managers can move a timetabled lesson by selecting the class and clicking the ‘Move’ button.
Select an available room from the dropdown list and click ‘Move’. This will update in the booking table.
Adding A Room/Resource
To add a room or resource to the room/resource list, click the Manage Resources button in the left pane of Resource Booking.
Only managers can add resources.
Create a name for the room or resource, e.g. camera 1, and click the Add Resource button to update the list.
Furthermore, if the resource added is a room, tick the Is room? box and click Add Resource. A green success message appears to confirm you have added the resource.
Deleting a Room
Similarly, you can delete any room or resource by clicking the Manage Resources icon.
To remove the resource, scroll until you find the room or resource and click the X in the red square.
A success message appears in green once the resource has been removed.
Manage Categories
To manage categories and approve resources added to the list, select the Manage Categories button in the left pane of Resource Booking.
A window will appear with categories your school can personalise, e.g. rooms, IT suites, auditorium etc…
Type a title in the Name box and click Add Category.
Furthermore, you can manage resources regarding a specific category. Click the Manage Resources button next to a category to manage the resources linked to it.
Here, you can allocate specific resources to specific categories, e.g. Media Room is the category and School Video Camera is the linked resource because the camera resides in the Media Room.
To delete a category, click the red X. All resources linked to that category will also be deleted, but not from the main resource list.
Allocating Room/Resource Owners
You may wish to allocate specific rooms/ resources to an owner, depending on whether the employee is in that room/ looks after that resource all the time.
To allocate an owner to a room or resource, click the edit button when you select a room or resource.
First, input the resource name if not already given and provide information you would like others to know about the resource. If you want to select a room owner, choose the Teacher from the dropdown menu, e.g. the deputy head might ‘own’ the conference room.
Information regarding the resource appears when you select the blue i icon.
Configuring Notifications for Room Owners
If a room or resource is ‘owned’ by a particular employee, it is advisable to set up notifications to inform them that their room has been booked.
First, log in to Edulink One and click on the Notifications tab in the Administration Settings. All current notifications appear in a list with the Event Type (details of notification), Message Type (method of notification), Send To (the message recipient) and Actions (edit and delete notifications). To edit a notification rule, select the pen icon. To delete a notification rule, select the bin icon.
Next, create a new notification by clicking the + Create new notification rule button.
Select the Event Type from the list provided; several notification options are available, including room and resource booking.
Next, choose the resource you would like to enable a notification for.
Select the type of notification from a list that includes Push, SMS, Email and Push | SMS.
The template body of the message states the date, period, from and until details regarding the booking. Furthermore, the template subject provides variables for the resource booked.
These are the variables you can use below:
{{resource.description}}
{{employee.name}}
{{booking.information}}
{{booking.date}}
{{period.description}}
{{period.start_time}}
{{period.end_time}}
You can return the message to default by selecting the Default button; you will be asked to confirm this action by clicking Yes or No. The variables used for the template body are the same unless you have customised them further.
Additionally, you can tick the staff you would like to notify of a booking or turn ON ‘To Owner’. This setting informs the owner of the resource or room that it has been booked for a certain date and time.
To save your rule, click the Save Rule button and to cancel the rule, select the Cancel button.
If a manually booked room needs to be cancelled due to a timetable or cover change, an automatic notification is sent to the employee who made the room booking.
MIS Compatibility
Please note that room changes and closures do not pull in from Bromcom.
