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How Do I Exclude UCAS Documents from View?

Edulink One’s new RegEx (regular expression) feature allows administrators to exclude documents, including UCAS. Before you begin, it is a good idea to know the exact name of the UCAS documents you want to filter. RegEx is a very sensitive programming language and requires accuracy, so having a list of the document titles to hand is best practice.

To get started, log in to Edulink One and locate your administration settings in the cog at the top of your screen.


Once in the Edulink One Setup area, you must click on the Documents tab to configure the regex for excluding your UCAS documents.

Documents Tab

The RegEx settings are located near the bottom of the Documents setup screen. You will need to scroll to find the settings.

Exclude documents by summary

To exclude UCAS documents from being visible, the Exclude documents by summary (regex) must be On.

Exclude Documents by Summary (regex)

Using RegEx

Next, in the Regular Expression pattern field, type in the title of the document being as specific as possible. Use a pipe | to separate each new document you want to exclude, e.g. Year 13 Personal Statements | UCAS | Teacher Statements \(UCAS_ 20_21\). In this case, the pipe | means ‘or’ to the computer, meaning you would like to filter the Year 13 Personal Statements | (or) UCAS | (or) Teacher Statements \(UCAS_20_21\).

In the example below, UCAS References for the 2022 entry have been excluded from view or UCAS Personal Statements. These files will be excluded (please see note on special characters below).

Special characters used in a title will need to be cancelled out by a backslash \ placed before the character, e.g \$. Otherwise, these characters mean something different to the computer. The list of special characters you need to cancel out are:
* Star or asterisk
$ Dollar symbol
+ Plus symbol
[ Open square bracket
] Closed square bracket
{ Open curvey bracket
}Closed curvey bracket
( Open bracket
) Closed bracket
? Question Mark
. Full stop
^ Caret
@ At symbol
Hyphens – and underscores _ do not need to be cancelled out. All of the special characters listed have a specific meaning to the computer because RegEx is a computer programming language. In the image above the brackets surrounding 20_22 need to be cancelled out with a backslash to prevent the computer from interpreting the brackets differently: \(20_22\).

MIS Compatibility

MIS Compatibility
Updated on 1 September 2022

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