You can configure the exams tab for your school by logging in to Edulink One and entering the administration settings, located at the top left of your screen.
Find the Exams tab in the Edulink One Setup and click on it to begin.
Enable the exam screen for different user groups, including all employees, teaching staff, learners and parents. Alternatively, you can also choose to enable the exam screen for fixed user groups, which can be created in the User Groups tab.
Countdown
School administrators can set an exam countdown clock if they wish. In the ‘Show countdown to‘ setting, it allows you to select the groups of users you would like to show the countdown to. The groups of users include all employees, teaching staff, learners and parents. You can select one group by ticking it or more than one group by ticking multiple user groups.
Alternatively, you can choose to only provide a countdown for fixed user groups, such as Exams Officers, that you can configure in the User Groups tab.
Though this is an option available, it might be worth considering if a countdown is right for your school.
Exams Timetable Settings
The timetable settings in the Exams tab control the users who can view the exam timetable.
The exams will remain on the timetable from the start of the exam plus the duration. So if the exam begins at 1:00 pm and has a duration of 1hr 45m, then the exam will disappear from the timetable at 2:45 pm.
If the exam has no duration included, then it will disappear from the timetable 30 minutes after the start time.
Show timetable to: Select the user types that you would like to be able to view the exam timetable. You can choose all employees, teaching staff, learners and parents. On the other hand, you can choose from fixed user groups which you can create in the User Groups tab.
Filter Timetable: Controls the exams that are shown in the ‘Exams’ user interface based on the exam season. Tick the exam timetable you would like to filter and a new field will appear where you can choose to allow or deny access to the timetable.
Exams in the season selected will be shown in the Exams Timetable.
Timetable filter: You can show exam timetables in the user interface by selecting Allow Access. However, you can also hide exam timetables by selecting Deny Access.
Exam Entries Settings
Below the exam timetable settings, the exam entry settings can be configured.
Show entries to: Controls which user types can view exam entries— these include all employees, teaching staff, learners and parents. However, schools have the option to choose a fixed group as well. To create a fixed user group, use the User Groups tab.
Filter entries: Controls the exam entries shown based on the exam season. Select the entry you would like to filter by ticking the box. A new field will appear where you can allow or deny access to view the entries.
Entries filter: You can show entries in the user interface by selecting Allow Access. However, you can also hide exams by selecting Deny Access.
View Exam Results
Next, select the user types that can view exam results in the show exam results filter.
Show results to: This controls the user types that can view exam results.
You may wish to only include employees and learners in ‘show results to’. One reason some schools do this is that the exam results belong to the learner, and the learner should be the one to have the first view of their results.
Hide Results Older than: This allows you to set the number of years you would like exam results to be visible, e.g. 3 Years.
Exam Embargo Options
Edulink One’s Exams tab allows administrators to select how they would like to embargo exam results dates. The exam embargo also applies to document messaging a statement of results. You will not be able to perform this action until an embargo has been lifted.
It is highly recommended that you use SIMS embargo dates and that you turn this setting ON. There could be consequences for your school if the manual results embargo is not configured correctly.
Results embargo (days) (manual): Not recommended, however, if you choose to use this setting, this function hides the exam results until they are a certain number of days old.
Static Embargo (Arbor)
For the Arbor MIS, you can embargo GCSE and A-Level results by switching the static embargo dates setting ON.
Enable Exam Access Arrangements (SIMS and Arbor)
To turn on exam access arrangements, go to the General tab in the administration settings and select either all employees, teachers, parents or learners or from a fixed employee group that can be created in the User Groups tab.
Exam access arrangements are visible in the learner’s SEN icon (visible to employees through your Learners icon) or your class register tags. Click on the student’s name in your register to view their access arrangements.
Enable Exams Assist (SIMS Only)
To enable Exams Assist to work with Edulink One, turn ON the Enable Exams Assist setting and input the SchoolWorkSpace ID you generated on SchoolWorkSpace.
Finally, save your settings by pressing the save button. This setting will pull across seating arrangements and the exam timetable into the Exams icon in Edulink One. Exam Access arrangements are also pulled across to the SEN icon and the Register tags for each student, you can turn these on in the General tab.
MIS Compatibility
