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How Do I Book a Resource or a Room in Edulink One?

To book a resource or a room, log in to Edulink One using your credentials, and then locate the Resource Booking icon on the homepage. Every teacher’s page will be different depending on their level of access to Edulink One; however, most staff can access Resource Booking on the main homepage.

Click on ‘Resource Booking’ to open the resource booking window. At the top are two tabs, one for bookings and one for changes. You can book rooms and resources in the Bookings tab, which opens automatically, and you can view room/resource changes and closures in the Changes tab.

Resource Booking icon
Resource Booking Icon

Book a Resource or a Room: Filters

In the left pane, select the booking date and time using the Date field. You can also use the arrows at the top of the booking table to change the date.

Resource booking window
Resource Booking Window

Name: Type in the name of the room you would like to book, e.g. IT to view IT suites.

Category: Filter by resource category; this might be a room or resources allocated to a room.

Free: Filter by period to see whether a room or resource is free.

Booking a Room

To book a room, select the blue Book button (this indicates that the rooms are available to book). Teachers timetabled in a room appear in grey as well as rooms that have been booked.

Resource filters
Resource Filters
Book Button
Book Button

Unless you are a manager, you can only move your own bookings or timetabled rooms. Timetabled rooms can only be moved; they cannot be deleted. Use the purple ‘Move’ button to move these timetabled lessons.


Resource Booking Managers can move timetabled rooms and delete the bookings of other teachers.

Additionally, rooms that have an ‘i’ next to them provide further information regarding the room booking.

When you have clicked the book button, a window requesting additional information appears. To book a room for a consecutive period, select the Book until (consecutive) date and choose the date and time you would like to book until. You can book for multiple periods this way unless it is already timetabled as a timetabled class has priority.

Book Until Consecutive

Furthermore, if you would like to book the room for a certain period weekly, you can select the number of weeks you would like to repeat a booking.

Repeat number of weeks

If you work in a school on a two-week timetable, you must consider the Week A/ Week B rota when booking on repeat.

If you would like to book the same time every week, e.g. Registration, you must book the current week (e.g. Week A) and then repeat the booking for the number of Week As you would like to book. This would be (weeks 1, 3, 5, etc…) according to the timetable.

Next, you must then go back in to book the resource or room for Week B (select the date and time of the following week) and state the number of weeks you would like the booking to repeat on Week B (weeks 2, 4, 6 etc…).

Once the bookings for both weeks A and weeks B have been completed, you will have consecutive bookings for weeks 1, 2, 3, 4 and so forth.

Week A and Week B timetable example

Information: The information box should be filled out with details regarding the resource booking. This is a compulsory field and must be completed to book the room or resource.

Information box

Once the booking information is complete, must press the ‘Book’ button to save the booking. A green ‘Period was booked’ message appears if the booking is successful. However, a red error message appears if there are issues with the booking.

Book button
Book Button

Moving a Booking or Lesson

You can move your timetabled lessons to another room by selecting the purple Move button. You cannot move another teacher’s timetabled lessons unless you are a manager.

Move button
Move Button

Next, an Edit Event window appears; select the room you would like to move to from the list. Click the Save button to move your room.

Edit event window

Delete a Booking

If you no longer need a room you have booked, you can delete the room using the Delete button to automatically cancel the room. You can only do this for your bookings unless you are a Resource Manager.

Delete button
Delete
Button

If successful, a green message appears stating ‘ Period was successfully unbooked’ to indicate the room is cancelled.

Success message

‘Managing Resource Bookings: Part 1’ Video

Change Tab

The Change tab at the top of the booking window lets you know the changes that have been made to rooms or resources. You can also view room closures in this area.

Any room changes are detailed in the table under Room Changes. The period, teaching group, teacher, ‘from’ and ‘to’ rooms appear in the table, as well as the method of change, in this case, Edulink One.

Room closures appear above room changes. The reason for the closure and the closure dates will appear as well. Closures must be done in your MIS.

You can print the room changes and room closures at the bottom of the table. To print, select the Print button.

Change tab
Change Tab

A PDF generates when the print button is pressed; you can print the PDF in the application.

Room Changes PDF
Room Changes PDF

Lastly, to exit Resource Booking, teachers must select the back key on top of the Resource Booking Icon to return to the main page.

Back Button
Back Button

MIS Compatibility

Updated on 14 February 2024

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