To book a resource or a room, log in to Edulink One using your credentials, and then locate the Resource Booking icon on the homepage. Every teacher’s page will be different depending on their level of access to Edulink One; however, most staff can access Resource Booking on the main homepage.
Click on ‘Resource Booking’ to open the resource booking window. At the top are two tabs, one for bookings and one for changes. You can book rooms and resources in the Bookings tab, which opens automatically, and you can view room/resource changes and closures in the Changes tab.
Book a Resource or a Room: Filters
In the left pane, select the booking date and time using the Date field. You can also use the arrows at the top of the booking table to change the date.
Name: Type in the name of the room you would like to book, e.g. IT to view IT suites.
Category: Filter by resource category; this might be a room or resources allocated to a room.
Free: Filter by period to see whether a room or resource is free.
Booking a Room
To book a room, select the blue Book button (this indicates that the rooms are available to book). Teachers timetabled in a room appear in grey as well as rooms that have been booked.
Additionally, rooms that have an ‘i’ next to them provide further information regarding the room booking.
When you have clicked the book button, a window requesting additional information appears. To book a room for a consecutive period, select the Book until (consecutive) date and choose the date and time you would like to book until. You can book for multiple periods this way unless it is already timetabled as a timetabled class has priority.
Furthermore, if you would like to book the room for a certain period weekly, you can select the number of weeks you would like to repeat a booking.
Information: The information box should be filled out with details regarding the resource booking. This is a compulsory field and must be completed to book the room or resource.
Once the booking information is complete, must press the ‘Book’ button to save the booking. A green ‘Period was booked’ message appears if the booking is successful. However, a red error message appears if there are issues with the booking.
Moving a Booking or Lesson
You can move your timetabled lessons to another room by selecting the purple Move button. You cannot move another teacher’s timetabled lessons unless you are a manager.
Next, an Edit Event window appears; select the room you would like to move to from the list. Click the Save button to move your room.
Delete a Booking
If you no longer need a room you have booked, you can delete the room using the Delete button to automatically cancel the room. You can only do this for your own bookings unless you are a Resource Manager.
If successful, a green message appears stating ‘ Period was successfully unbooked’ to indicate the room is cancelled.
‘Managing Resource Bookings: Part 1’ Video
The Change tab at the top of the booking window lets you know the changes that have been made to rooms or resources. You can also view room closures in this area.
Any room changes are detailed in the table under Room Changes. The period, teaching group, teacher, ‘from’ and ‘to’ rooms appear in the table, as well as the method of change, in this case, Edulink One.
Room closures appear above room changes. The reason for the closure and the closure dates will appear as well. Closures must be done in your MIS.
You can print the room changes and room closures at the bottom of the table. To print, select the Print button.
A PDF generates when the print button is pressed; you can print the PDF in the application.
Lastly, to exit Resource Booking, teachers must select the back key on top of the Resource Booking Icon to return to the main page.