Teachers can access resource booking through Edulink One’s Resource Booking icon. First, teachers must log in to Edulink One using their credentials, and then they need to locate the Resource Booking icon on the homepage. Every teacher’s page will be a bit different depending on their level of access to Edulink One; however, most staff can access Resource Booking on the main homepage.
Teachers need to click on Resource Booking to open the resource booking window. At the top of the window are two tabs, one for bookings and one for changes. Teachers can book out rooms and resources in the Bookings tab, which opens automatically, and they can view room/ resources changes and closures in the Changes tab.
Booking a Room
In the left pane, teachers can select the booking date and time using Date; they can also use the arrows at the top of the booking table to change the date.
Name: Teachers can type in the name of the room they would like to book, e.g. IT to view IT suites.
Category: Teachers can filter by resource category, which might be a room or resources allocated to a room.
Free: Teachers can filter by period to see whether a room or resource is free.
To book a room, teachers should select the blue Book button (this indicates that the rooms are available to book). Teachers timetabled in a room appear in grey, as well as rooms that have been booked. Additionally, booked rooms have an ‘i’ in a blue circle, which provides further information regarding the room booking.
A window requesting additional information appears and you must select the Book until (consecutive) date to choose the date and time of booking. You can book for multiple periods this way unless it is already timetabled as a timetabled class has priority. Furthermore, if you would like to book the room for a certain period weekly, you can select the number of weeks they would like to repeat a booking.
Information: The information box should be filled out with details regarding the resource booking. This is a compulsory field and must be completed to book the room or resource.
Once the booking information is complete, the teacher must press the Book button to save the booking. A green ‘Period was booked’ message appears if the booking is successful. However, a red error message appears to indicate issues with the booking.
Moving a Booking or Lesson
Teachers can move their lessons to another room by selecting the purple Move button.
Next, an Edit Event window appears where the teacher selects the room they would like to move to. Teachers can move to any available room that appears in the dropdown menu in Edit Event— they must select the room from the list and then press the Save button.
The teacher’s lesson will automatically move to the new room.
Delete a Booking
Teachers bookings appear on the booking table. If a teacher no longer needs a room that they have booked, they can easily delete the room using the Delete button.
The teacher needs to press the delete button to automatically cancel the room.
If successful, a green message appears stating ‘ Period was successfully unbooked’ to indicate the room is cancelled.
The change tab at the top of the booking window lets teachers know which changes have been made to rooms or resources. Teachers can also view room closures in this area.
Any room changes are detailed in the table under Room Changes. The period, teaching group, teacher, from and to rooms appear in the table as well as the method of change, in this case, Edulink One.
Room closures appear above room changes. The reason for the closure and the closure dates will appear in the room closures table as well.
Teachers can print the room changes and room closures at the bottom of the table. To print, they need to select the Print button.
A PDF generates when the print button is pressed. Teachers can print the PDF in the application.
Lastly, to exit Resource Booking, teachers must select the back key on top of the Resource Booking Icon to return to the main page.