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How Do Employees View and Update Their Information?

School employees, such as Teachers, LSAs, Admin Staff, Technicians, Site Staff and others, can update their information using the Update Information icon on the Edulink One homepage. Though the Update Information icon remains the same for all employees, their view of the Edulink One homepage is different and varies between employees depending on their level of access.

Teaching staff will likely need to click the More icon to see the Update Information icon.

Furthermore, the view also varies if an employee is also a parent.

Additionally, employees can also view their information in Account Info, but they must use the Update Information icon to add or update basic details.

Account Info icon

Accessing Your Account Info Video

To change details, employees need to click the Update Information icon to change their personal details.

Update Information Icon
Update Information Icon

How Do I Update My Information as a School Employee? Video

Contact Details

The contact details stored relate to contact information, addresses as well as car details.

To change information, employees need to bin the old information by pressing the bin icon. To add new information, they must select the + button at the top of each category.

Once employees add new information, it is not automatically saved. Employees must click the Save button to update all of their personal data.

Contact Details
Update Information Window— Employee View

Update Emails

Emails: To add a new email, employees select the + Emails button, fill in the new email address and click Add. Likewise, to remove an old email address, the employee must click the bin icon. All users can have more than one email address, can prioritise the email addresses and add a location to email addresses.

Add New Contact
Add New Contact

Update Telephones

Telephones: Employees must click the + Telephones to add or update telephone numbers. To remove an old number, employees need to click the bin icon.

SIMS tags are used to pull in telephone numbers and email addresses. By default, the “primary” tag is used to pull information regarding contact details followed by the “main” tag. If no tag is used, the first number or email address listed is used.

Update Telephones
Add/ Update Telephones

A new window opens where employees can update their phone numbers or add a new one.

New Contact Details: Telephones

Update Cars

Cars: To update car details, employees can bin information regarding an old vehicle and then add a new vehicle. An employee may also add additional vehicles if they drive to work in another car, motorbike etc…

To add a new car, the employee must click the + Cars button. Once the new model, colour and registration have been updated, the employee clicks Add.

Add Cars
Car Details

Update Addresses

Addresses: To add a new address, employees click the + Addresses button. Employees must fill in their postcode and their house number and click Next.

Add Addresses
Add/ Update Addresses

Further information required can be filled out after the employee clicks Next, but fields such as Town and Postcode are required. Employees must click Done which will take them back to the Update Information window.

Update Information Window

However, to delete an old address employees need to click the bin icon.

Moreover, in the event of a move, employees can click the Move button which moves all cohabitants to the new address, e.g. if the employee is also a parent, their children’s address will change as well.

Move Button
Move Button

Lastly, employees must save any updates to their data by clicking the Save button. A green box stating ‘Success’ will appear.

Save Button

MIS Compatibility

MIS Compatibility
Updated on 2 September 2022

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